Check Your Welcome Email
Look for an email from noreply@emails.stablos.ai — "Your Account is Ready." Check Spam if needed. Contains your login link and temporary password.
Sign In & Set Password
Click Sign In to StablOS in the email. Enter your email and temp password. You'll be prompted to create a permanent password on first login.
Enable Location (Required)
When prompted, set location to "Always Allow." GPS is required to clock in — the system will block clock-in without it.
Download the App
Add StablOS to your home screen (see Download App section) for instant one-tap access.
iPhone (Safari)
Open Safari
Open Safari on your iPhone and navigate to uat.stablos.ai
Tap the Share Button
At the bottom of Safari tap the Share icon (square with upward arrow).
Add to Home Screen
Scroll and tap "Add to Home Screen." Tap Add in the top-right corner.
Launch Anytime
The StablOS icon appears on your home screen. Tap it for instant access.
Android: Enable location and set to "Always Allow" when prompted. Required for clock-in.
Navigate to StablOS
Open your browser and go to the StablOS URL provided by your administrator.
Enter Credentials
Enter your assigned email and password. No extra spaces. Click Sign In.
Redirected to Dashboard
Correct credentials redirect you to the Home Dashboard automatically.
Trouble Logging In?
Click "Forgot your password?" for reset instructions. Still stuck? Use "Need help? Contact your administrator."
Landing View
After logging in you land on the Home Dashboard — overview of shifts, clock status, and activity.
Dashboard Cards
Cards show: Shifts This Week, Hours This Week, Clock Status, and Expiring Certifications.
My Shifts & Incidents
Quick preview panels with upcoming shifts and recent incidents. Use View All for the full list.
Sidebar Navigation
The left sidebar is your main navigation. Click any item to jump to that section instantly.
Access My Schedule
Click My Schedule in the sidebar to see all upcoming assigned shifts.
View Shift Details
Each card shows: date, time, facility name, and location. Tap to expand full details.
Acknowledge Shifts
Tap Acknowledge on each shift to confirm you've seen it and will attend.
Add to Calendar
Use the calendar export option to add shifts to your phone's calendar app.
Critical: You must be physically at your assigned site to clock in. Location must be "Always Allow." Never clock in early without supervisor approval. Forgot? Call supervisor immediately.
Navigate to Clock In/Out
Click Clock In/Out in the sidebar. Your active shift appears if scheduled.
Verify Location
System checks GPS automatically. You must be within range of the assigned facility.
Clock In
Tap Clock In. System records start time and location. Confirmation screen appears.
Clock Out
At shift end, tap Clock Out. Hours are logged for supervisor approval.
Start a Patrol
Click Patrols in the sidebar. Select your assigned route and tap Start Patrol.
Navigate to Checkpoint
Follow the route to each QR checkpoint marked throughout the facility.
Scan QR Code
Tap Scan Checkpoint. Allow camera access. Point at the QR code — scans automatically.
Manual Entry Option
Can't scan? Tap "Enter code manually instead" and type the code from the label.
Add Notes & Continue
Add optional notes before confirming each checkpoint. Continue until route is complete.
Browse Open Shifts
Click Open Shifts in the sidebar to see all unassigned shifts at your facilities.
Review Details
Each shift shows date, time, facility, and total hours. Review carefully before claiming.
Claim a Shift
Tap Claim Shift. Your supervisor will review and confirm the assignment.
Open Incidents
Click My Incidents in the sidebar. Tap New Incident Report to start.
Fill Incident Type
Select type, date, and time. Describe what happened — be specific and factual.
Add Location Details
Select the facility and describe the specific location (e.g., "Building A, East Wing").
Attach Photos
Attach up to 5 photos (10 MB max each) to document evidence.
Submit or Save Draft
Tap Submit Report to notify admins immediately. Or Save as Draft to complete later.
View Notifications
Click Notifications in the sidebar. Badge count shows unread items.
Types of Alerts
New shift assignments, schedule changes, incident updates, supervisor messages, and announcements.
Mark as Read
Tap any notification to open and mark as read. Check at the start of every shift.
Access Certifications
Click My Certifications in the sidebar to view all licenses and credentials.
View Expiration Dates
Each certification shows name, issuing authority, and expiration date. Renew before expiry.
Upload New Certification
Tap Add Certification to upload. Accepted formats: PDF, JPG, PNG.
Open Messages
Click Messages in the sidebar — Site Channels, Announcements, and Direct Messages.
Channel Types
Site Channels — group per facility. Announcements — read-only broadcasts. DMs — private one-on-one.
Send a Message
Click a channel, type at the bottom, click send. Use the attachment icon for photos or files.
Start a DM
Click + at the top of the channel list to DM any team member.
Access Timesheets
Click Timesheets in the sidebar. All time entries from clock records appear here.
Read Each Entry
Each entry: date, facility, clock-in/out times, total hours, and approval status.
Spot a Problem?
Wrong hours? Contact your supervisor immediately — they must correct the record.
| Tab | Meaning |
|---|---|
| All | Every entry |
| Pending | Awaiting supervisor approval |
| Approved | Used for payroll |
| Rejected | Contact supervisor to resolve |
Open Profile
Click your name or avatar at the bottom of the sidebar.
Update Your Info
Edit your name, contact details, and profile photo. Save changes when done.
Change Theme
Toggle between Light and Dark mode. Saves automatically.
Change Password
Update your credentials in the password section. Use a strong, unique password.
